HELP WANTED – Lotus Group

HELP WANTED – Lotus Group

Immediate Opening for Administrative Assistant

The Lotus Group of Companies, located in Warrensburg, NY, has an immediate opening for an Administrative Assistant to work with the Operations Manager and other Management personnel to help keep businesses running smoothly. Because our businesses are spread across multiple industries and include a wide range of services/offerings, specific job duties vary substantially. Duties range from interacting with tenants and ensuring that maintenance projects are completed, to resolving customer issues, shortlisting Vendors, inventory management, and many such functions within the business units.

Roles and Responsibilities:

  • Rental Properties Management & Property Maintenance coordination responsibilities
  • Managing mail (incoming and outgoing) and filing
  • Dealing with clients and customers across all Lotus business units (remote and physical)
  • Coordination with all Lotus business units, visiting them if and when necessary
  • Managing vendors and coordinating with them as necessary
  • Ability to fill in a diverse role in other businesses, upon an emergency or need
  • Managing and coordinating meetings, organizing calendars and assisting in scheduling of staff, as needed
  • Banking, bookkeeping, accounting record keeping and cash management
  • Ordering and maintaining stationary and equipment, maintain a filing system
  • Coordinating corresponding mail and email to appropriate personnel
  • Support and facilitate the completion of regular reports
  • Taking messages and handling correspondence
  • Manage the daily/weekly/monthly agenda and arrange new meetings and appointments as requested
  • Communicate effectively with customers while presenting a professional image in their presence and the community

Required Qualifications:

  • Valid driver’s license
  • Organizational and time management skills
  • Good communication, customer service and relationship-building skills
  • Attention to detail
  • Ability to be proactive and to be able to self-prioritize efficiently

Those who wish to apply can send a letter of interest and a resume to Mary VanDerwerken at mary@lotusus.com