HELP WANTED – Lake George Regional Chamber of Commerce

HELP WANTED – Lake George Regional Chamber of Commerce

Office Manager Needed

Purpose of Position:  To organize and coordinate administration duties and office procedures so the Chamber can carry out its function, responsible for all the financial matters for the Chamber, oversee the health insurance benefits of members and employees, oversee the operation of the information centers.

Qualifications:  

  • QuickBooks, CRM, Payroll software experience
  • Associates Degree in Business, 5 years office experience
  • Experience handling employee benefits, including health insurance
  • Excellent organizational skills and the ability to multitask to complete a wide variety of tasks
  • Attention to detail to ensure tasks are completed thoroughly and correctly
  • Excellent computer skills with knowledge of Microsoft Office, Outlook, Excel and Word
  • Strong written and verbal communication skills to produce reports, accept instructions and handle vendor contracts, among other tasks
  • Strong interpersonal skills to interact positively with all employees
  • Flexibility to help adjust to new tasks should company or office needs change
  • Knowledge of the Lake George Region

Job Responsibilities:

  • Board of Directors
    • Overseeing monthly board meetings: outreach, calendar, report distribution, minutes, financial reports, among others
    • Attend meetings/special meetings – take minutes.
    • Follow up on Board decisions from previous months.
  • Office/Personnel Management
    • Personnel Tracking and reporting of vacation, personal and sick days
    • Records maintenance of personnel records
    • Oversee housekeeping of Main Office, equipment and grounds.
    • Handle office supply purchases
  • Compile all information for mailing to members for travel guide advertising program, oversee information for Travel Guide as it comes in, proofing of travel guide.
  • Financial management
    • Maintain Membership, LGRCVB, Adirondacks Welcome Center checking accounts.
    • Maintain health insurance accounts.
    • Prepare bills and statements for all accounts.
    • Prepare monthly financial reports at the Treasurer’s direction.
    • Pay all bills, reconcile bank statements
    • Prepare all material for accountant at Treasurer’s direction.
    • Assist with the preparation of the yearly budget.
    • Financials for all LGRCC&CVB programs: restaurant week, mixers, events involving money
  •  Membership
    • Maintain membership information
    • Keep records of all members, addresses, payments, etc.
    • Add new members and update membership information on website.
    • Print out membership directory each month.
    • Send out email notifications to members concerning special events, mixers, updates, etc.

Other duties:

  • Serve on Chamber committees as needed.
  • Assist with answering phone calls, walk-in visitors and working visitor centers as needed.
  • Work at any events that the Chamber is associated with as needed.

Please send resume, cover letter and salary requirements to:

Gina Mintzer, Executive Director
Lake George Regional Chamber of Commerce & CVB
gmintzer@lakegeorgechamber.com.  No phone calls please.